Thank you for your interest in being part of the Northland Holistic Expo.
Please read the following terms carefully before submitting your registration — by registering, you agree to comply with these conditions.
| Event Setup & Pack Down |
| Pack-in is from 7:00am each day. All stalls must be set up and ready by 8:30am. You may leave your stall setup overnight -except for the outdoor gazebo spaces. Valuables are left at your own discretion. Pack-out can begin after 3:30pm on Sunday, once foot traffic has eased. |
| Stall Requirements |
| Please bring your own table (maximum width 1.8m) and any screen dividers or displays you wish to use. NOTE: We are not permitted to hang anything on the walls. No tables or equipment will be provided on-site except for chairs. Stallholders are responsible for bringing their own float or change. No public Wi-Fi is available — EFTPOS or payment devices must use your own data connection. |
| Promotion & Marketing |
| To ensure a successful event for everyone, please share the official event flyer on your social media pages. A flyer and promotional materials will be sent to you with your registration confirmation. |
| Cancellations & Refund Policy |
| Cancellations made 30 days or more before the event will receive a 50% refund. Cancellations within 30 days of the event are non-refundable, as advertising and planning costs will have been incurred Exceptions may be made at Northland Holistic Expo’s discretion under special circumstances |
| Site Allocation |
| Sites will be allocated by Northland Holistic Expo (NHE) Spaces are available on a First-In, First-Served (FIFS) basis We are unable to hold or reserve spaces without confirmed registration and payment. |
| Rubbish & Clean Up |
| Please ensure your site is left tidy. All rubbish must be removed at the end of each day. |
| Stall Fee |
| We have endeavoured to keep the stall fee down to a minimum while covering our costs, This payment must be made to our account or through our payment page online before we can successfully hold the space for you. Payment details will be emailed to you after you complete the registration form |
| Insurance, Security and Stallholder Property |
| Stallholders are responsible for the security and insurance of their own stock, equipment, displays, cash and personal belongings. Stallholders who leave property at the venue overnight do so entirely at their own risk and must arrange their own appropriate contents, stock and equipment insurance. Northland Holistic Expo (NHE) and the venue do not provide insurance cover for stallholders’ property. Any security arrangements provided at the venue do not constitute a guarantee that stallholders’ property will be protected. To the fullest extent permitted by law, NHE and the venue will not be responsible for any loss, theft or damage to stallholder property, whether occurring during the event, overnight, during setup or during pack-down. Valuable, fragile or irreplaceable items should not be left at the venue overnight. |
| Liability Insurance and Responsibility |
| Each stallholder operates as an independent business or practitioner and is solely responsible for the products, services, treatments, advice, demonstrations and information they provide. Stallholders must maintain insurance appropriate to their activities. Depending on the nature of the stall, this may include: Public liability insurance Product liability insurance Professional indemnity or treatment liability insurance Contents, stock and equipment insurance NHE may request evidence of current insurance before or during the event. NHE’s acceptance of a stallholder does not constitute approval, certification or endorsement of the stallholder or their products, ingredients, services, qualifications, treatments, claims or business practices. To the fullest extent permitted by law, NHE and the venue will not be responsible for any injury, allergic reaction, adverse treatment outcome, loss, damage, complaint or claim arising from a stallholder’s products, services, treatments, advice, actions or omissions. |
| Legal and Regulatory Compliance |
| Stallholders are solely responsible for ensuring their business and all products and services offered at the Expo comply with all applicable New Zealand laws, regulations, standards, licensing requirements and local authority requirements. This includes, where applicable: 1. Ensuring products are lawful, safe, correctly formulated and accurately labelled 2. Using ingredients that are permitted for the intended product and purpose 3. Holding any registrations, permits, licences, practising certificates or approvals required for their activities 4. Meeting applicable food-safety requirements when selling or providing food or beverages 5. Complying with requirements relating to cosmetics, therapeutic products, medicines, dietary supplements and medical devices Providing accurate and supportable product, health and therapeutic claims 6. Complying with consumer protection, privacy, health and safety, hygiene and infection-control requirements 7. Operating only within the stallholder’s qualifications, competence and lawful scope of practice 8. Stallholders must not make false, misleading or unsubstantiated claims about their products, services or treatments. Products that are not legally approved as medicines must not be presented, labelled or promoted as diagnosing, treating, curing or preventing a disease or medical condition where doing so would breach New Zealand law. 9. Practitioners providing treatments or consultations must obtain appropriate client consent, maintain suitable hygiene standards, identify relevant contraindications and provide appropriate safety and aftercare information. |
| Claims, Complaints and Indemnity |
| Stallholders are responsible for handling all customer enquiries, complaints, refunds, adverse reactions and claims relating to their own products or services. The stallholder agrees to take responsibility for, and indemnify NHE, its organisers and the venue against, claims, losses, damages, costs or expenses arising from: The stallholder’s products, services, treatments or advice An act or omission by the stallholder, their staff, assistants or contractors |
| A breach of these terms |
| A breach of any applicable law, regulation or licensing requirement Injury or property damage caused by the stallholder’s activities, equipment or display This indemnity does not apply to the extent that a claim is directly caused by the negligence or unlawful conduct of NHE or the venue. |
| Health, Safety and Stall Management |
| Stallholders must take all reasonably practicable steps to keep their stall safe for visitors, other stallholders and event staff. Displays, tables and equipment must be stable and safely positioned. Electrical cords must be secured so they do not create a trip hazard, and all electrical equipment must be safe, undamaged and suitable for use in New Zealand. Open flames, burning substances, smoke-producing products, hazardous substances or potentially dangerous equipment may not be used without prior written approval from NHE and the venue. Any accident, injury, adverse reaction, unsafe condition, property damage or other significant incident must be reported to an NHE organiser immediately. Stallholders must comply with all reasonable health and safety instructions given by NHE or venue management. NHE reserves the right to require an unsafe product, activity, treatment, display or piece of equipment to be removed immediately. |
| Right to Refuse or Remove a Stallholder |
| NHE reserves the right to refuse an application, withdraw approval or require a stallholder to cease trading and leave the event if the stallholder: 1. Breaches these terms 2. Engages in unsafe, unlawful, misleading or inappropriate conduct 3. Offers a product or service that NHE reasonably believes may place attendees or the event at risk 4. Fails to provide requested evidence of insurance, registration, approval or qualification 5. Fails to follow reasonable instructions from NHE or venue management Where removal results from a breach of these terms, the stallholder will not be entitled to a refund of their stall fee. |
| Stallholder Declaration |
| By submitting this registration, I confirm that: I have read, understood and agree to these Stallholder Terms and Conditions. The information provided in my registration is complete and accurate. I am legally entitled and appropriately qualified to provide the products and services listed in my application. I will hold all required registrations, approvals, licences and appropriate insurance for the duration of the event. I accept responsibility for my stall, products, services, treatments, staff, equipment and property. |
| Code of Conduct |
| All participants are expected to contribute to a respectful, positive, and uplifting event environment. By taking part, you agree to: – Treat all visitors, fellow stallholders, and event staff with kindness and respect. – Conduct your business with honesty, integrity, and professionalism. – Maintain a peaceful and inclusive atmosphere that aligns with the holistic and community-focused values of the Expo. – Refrain from any behaviour, language, or activity that may be disruptive or disrespectful to others. – Follow any requests or directions from event coordinators to ensure safety and harmony throughout the event. Please agree to the terms below to continue the registration process. |
